Privacy Policy

The assessor - Alison Bradshaw - is committed to protecting the privacy of individuals.

Accordingly, all personal data collected by me to enable the fulfilment of the service provision will be subject to a Privacy Policy, which explains the types of personal data I may collect about the assessee and how I store, handle and keep that data safe. It will be processed in accordance with the Data Protection Act 2018 (GDPR). These regulations require registration with the Information Commissioners Office (ICO). Alison Bradshaw is registered with the ICO.

How And When Information Is Collected:

Information is collected to plan and provide an assessment or specialist support for an individual that the client has requested. This is collected via email and questionnaire in advance of the service provision, and by phone or face to face questioning during the assessment / tuition. Further clarification information by phone or email may also be requested after the assessment date.

Types of Data Collected:

This may include:

• Personal identifiers and biographical information, for example, date of birth.

• Contact details.

• Sensitive personal data – for example, details of why an individual seeks an assessment, details of a disability, medical conditions or specific learning difficulty, details of support a client/learner may have had in the past, assessment data, and notes written during and after support or assessment sessions or after other contact with the client/learner.

• Dates of meetings held with a client/learner

• Family Details – for example details of other family members with whom a client/learner or a client/learner’s school/college/workplace have given consent to contact.

This information is collated as part of the process of completing an agreed diagnostic assessment.

How Collected Data Is Stored And For How Long:

Test papers, questionnaires, raw data test sheets, email threads and accompanying information with responses will be stored either electronically or in a secure place to allow for assessment and report writing. These will be permanently shredded or deleted within 12 weeks of the date of the assessment.

The final diagnostic report will be stored electronically and password encrypted for 6 years for adults, or up to the age of 25 if they were a child when assessed. During this time you will be able to ask for an electronic copy of the report. It is recommended that you keep a copy of your report securely because after this time you will not be able to be supplied with a copy of your report.

Who The Information Is Shared With:

A dyslexia report is a confidential document. As determined under the GDPR, the dyslexia assessment report will be private to the client. In the case of the assessee being a child of 17 or younger, their parents will be sent the report. It is recommended that the client shares the report with relevant parties (schools/universities/the workplace etc).

Once the assessment report is completed a password protected pdf copy will be emailed to the person who has commissioned the assessment. The assessment will not be shared with a third party without written permission from the person who has requested the assessment.

It is unlikely, but it may be necessary, to share test papers with PATOSS as part of the Assessment Practicing Certificate Renewal Process. In this case, the information will be fully anonymised.

On occasions, I may share sections of a report or a whole report that has been anonymised and any identifying information removed, amongst professionals for the purpose of appraisal, evaluation, sharing good practice or training.

All people working with children have a duty of care. This includes a legal requirement to inform relevant authorities if they believe that a child is unsafe or being abused. In such an instance personal information will be shared as appropriate.

Accessing Personal Information:

Under GDPR, the data subject has the right to access and amend any of their personal data that is held. Email the request to Alison Bradshaw at alisonbradshaw59@gmail.com. Note: Requests from clients/learners to delete data relating to an individual will be considered on a case by case basis but we may be unable to remove all records for legal reasons.

Reviewing the Privacy Notice:

This policy was created on 1 st April 2024 and will be reviewed annually as required according to legislation set out by the ICO